Electronic Invoice Processing

d.velop consultants sketch, the conditions under which these solutions are useful and when not worth it although the electronic invoice processing now belongs to the essential elements of the digitisation strategies of companies, but the observations of consulting the d.velop AG according to these solutions does not automatically generate the desired benefits. Rather, certain conditions must be met so that they can take advantage of their benefits. The analyses of the d.velop consultants showed that the introduction of an electronic invoice processing in any case when a high volume of 400 or more invoices worth monthly. The greater the quantity on invoices to be processed, the higher economies of scale with corresponding savings in personnel and process costs arise. But even if the number of regular monthly bills is low, but instead by delivery notes etc. high document volumes is created, a clear benefit can be achieved.

The amount, however, well below the 400-speed limit is and only a few documents are to process as well as to be expected in the future no significant volume increases, the cost-effectiveness of the investment is usually cannot be guaranteed. An exception can be an electronic invoice processing but, unless it is part of a more complex digitisation of entire business processes. In the case of such strategies introducing a logical continuation of previous investments in the digital archiving and document management a solution usually means, because targeted efforts to reduce of the paper-based processes and media breaks”, Dirk Isferding, head of professional service at d.velop stressed. Such a direction would imply frequently also the intention to reduce process costs by reducing the manual effort and the error rate, or to accelerate the turnaround. Generally for such objectives, relatively independent of the current scope of the document an electronic invoice processing solution cause a compelling economic benefits”, white Isferding. This case also on strategies, in whose centre stand the profitability improvement through reduction of the administrative burden in the company. Also for companies with several locations and offices, each acting as the invoice recipient, digitized processes are usually make sense, without deciding the invoice volume in the foreground is. Instead the fact that the invoice processing software solution can be centralised effects.

This creates not only a significant gain in transparency, but at the same time, the process costs can be significantly optimize this way. Otherwise, the judgment on the question fails after the benefit, if acceptance problems. This situation often arises when previously no focus has been given to the digitization of document-based processes. Then the organisation should first experiences in the classic areas of the DMS as build in electronic archiving and then gradually in the direction of further solutions to the digitisation of go operational processes. An electronic invoice processing is not recommended according the d.velop consultant, if behind only a technical decision. The objective not at the same time is based on the concept of a process, then grave doubts are brought to whether to generate the desired benefits,”problematizes Isferding. The same applies his words after also insufficient financial and accounting systems, as they are still in the middle class. Your actual rationale missing an electronic invoice processing, if it can be efficiently integrated in financial accounting. “Because then your benefit is reduced to the digitisation of invoice documents.”

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